Wednesday, January 28, 2015

Acrobat -- Mail Merge and Email

Direct purchase using PayPal ($99 per license)!

Update (28/01/2015): A new feature and a new look for this tool! The Price is the same...

The new feature is the ability to merge all the records as a single PDF file. This means you can then easily print them out and send out by regular mail, for example.

The new look of the tool is more concise and easy to use. There are still two buttons, but they are now called: "Mail Merge" and "Mail Merge (To Single File)".

The new buttons (click to enlarge)

After clicking on the first one, for example, you're presented with this dialog window, where various settings can be set:

Clicking the second button causes this smaller window to appear:

Then you're prompted to select the input file and if you selected the option to email the generated files then the email settings window (see below) appears as well.

The files are then generated and saved. In the "single file" a file called merged.pdf is generated and saved in the same folder as the original PDF file.

Update (04/12/2014): A new feature added to this tool. You can now include not just text but also IMAGES in your merged files. Simply create a button field in your PDF and set its layout to "Icon Only" and then specify the file-path to the image in the input spreadsheet, and voila! The image is automatically imported into your file along with the other data.

Update: Now available, a free DEMO version of this tool which will process up to 3 items in a list, but does not contain the auto-email feature. You can download and try it from here.

Another new and powerful tool to make your PDF experience easier and more efficient.
This time, it's a PDF mail-merging tool. "Mail merging" is the production of multiple (and potentially large numbers of) documents from a single template form and a structured data source (Wikipedia). In this case the template is a PDF file with form fields and a plain-text or CSV file (which can be easily exported from an Excel spreadsheet).
The tool even offers the option to automatically email the merged files to the recipients (see below)!

How the tool works?
You start by setting up your input file and the empty PDF form (notice the column headers match the field names in the PDF):

If you have any questions regarding this tool, you can contact me directly.
(Click on "Read More" to see the rest of the post)

Wednesday, January 21, 2015

Reader -- Print Pages By Search Results

Direct purchase using PayPal ($40 only per license)!

This simple tool allows you to search a PDF file in the free Adobe Reader and then print just those pages where a match was found.

The search is currently case-sensitive and limited to a single word only.

Imagine you have a very large file, like this 180-pages Raspberry Pi Manual, but you're only interested in some pages from it, those that contain a certain term, such as "Install".
How do you separate those pages from the rest and focus only on them? By running this tool and printing only those pages, of course.

So after you've installed the script (instructions are included), you open the full file in Adobe Reader and click on the menu item it adds under the Extended panel:

Running the script from the Extended panel in Reader
  You then enter the search term you're interested in:

Entering the search term

The script searches all the pages of the file:

Search is in progress...
 And at the end of the process it opens up the Print dialog and populates the "Pages" field with just those page numbers that contain the search term:

The Print dialog at the end of the search. Notice the Pages list.
All you have to do now is press Print and you're done!

Of course, this tool will also work in Adobe Acrobat if installed there.

If you have any questions about this tool you can contact me directly.

Monday, January 19, 2015

Reader -- Word Count (FREE)

Using this free tool I've developed one can easily count the words in a PDF page, or in the entire file, using the free Adobe Reader. You can download it from here.

Here's how it looks like in Reader XI:

Single page mode (click to enlarge)

Entire document mode

As always, if you have any questions about this tool, or any other tool I've developed, you can contact me directly, and if you find this tool useful and would like to donate, it's always appreciated!