Monday, October 28, 2019

Acrobat / Reader -- Quick Save (FREE)

Want to save your PDF files in Adobe Acrobat or Adobe Acrobat Reader with a single click, no dialogs or confirmations or anything like that? Now you can, using this FREE tool I've developed.

Simply download it from here, follow the instructions on how to install it and it will add a new menu item to the application's File menu that allows you to save it quickly:

 If you're on a Windows machine you can access it using the following keyboard shortcut: Alt+F, Q.

Friday, August 9, 2019

Acrobat -- Extract Lowest-Level Bookmarks

Direct purchase using PayPal ($40 per license)!

Update (09/08/2019): Now available is a free demo version of this tool, which will extract the first 3 bookmarks from the file.

This script is similar to my Extract Chapters by Bookmarks script, only it extracts the pages that belong to the lowest-level bookmarks instead of the highest-level ones (the "chapters").
This is useful if you want to split your document into small, usable files based on your bookmarks structure.

So, for example, all of the highlighted bookmarks in this tree will be extracted as new files:

For more information about this tool, or if you're interested in purchasing it, you can contact me directly.

Wednesday, August 7, 2019

Acrobat -- Rename Duplicate Fields to Unique Fields

Direct purchase using PayPal ($50 only per license)!

Warning: Selecting fields from a list does NOT work in Acrobat DC due to a bug in the application itself, but the option to automatically rename all duplicate fields will work.

Update (07/08/2019): Added some screenshots of the tool in action.
Also, a warning in advance: Only the option to rename all (duplicate) fields automatically will work in Acrobat DC, due to a bug in that application that prevents the individual fields selection from functioning correctly.

When you use the built-in Duplicate Field command in Acrobat, or even when you just copy & paste a field in your PDF file, the result is a copy of the original, meaning that any changes made to any of the copies will also occur in all of the other ones. This can be useful, but sometimes you want each field to function on its own.
Until now you had to manually rename your duplicated fields in order to achieve this, but this script will do that automatically for you.

New Feature: The script will now maintain the groups of radio-buttons or check-boxes when renaming the fields, including the export values of each widget.
In addition, the script now allows you to easily select multiple fields for renaming, instead of doing it one-by-one.

The tool in action (click to enlarge all images):

The original file with the duplicate fields and the tool's button on the right

Clicking the button displays a pop-up menu with several options. We select to rename all fields.

The resulting file: The duplicated fields have been renamed

Important: When you use this script the renamed fields lost all format/validation/calculation settings that are attached to them.

For more information about this tool, you can contact me directly.

Wednesday, March 6, 2019

Acrobat -- Scale PDF Pages

Direct purchase using PayPal ($60 only per license)!

Update (06/03/2019): The tool now includes an option to select the page orientation (ie, Portrait or Landscape) in addition to size.

ALSO, there's now a free demo version of this tool available, which will only convert one page in the file, to either A3 or A4.

Update (23/09/2018): Now there's a version of this tool available that allows you to scale PDF pages in a non-proportional way. It can be purchased here.

Update (02/07/2015): Now there's a new feature to this tool that lets you scale to one of several standard page sizes: A4, A3, A2, Letter, Ledger or Tabloid.And if you need any other standard size let me know and I'll add it!
The scaling to these sizes preserves the original proportions of the pages, so it adds white space around them instead of distorting them.
The dialog for this new feature looks like this:

The tool's standard dialog

Using this new tool you can scale your PDF pages to a new size of your choice, while maintaining the original aspect ratio of the pages, as well as any objects located in them, such as form fields, links or annotations (including stamps).

The script allows you to select which pages to scale, and offers two scaling options:
  • To a certain percentage of the original size
  • To a fixed size, specified by you, using one of the following units:
    • Points
    • Inches
    • Millimeters
When you run the script (from the Scale Pages button it adds to the Tools menu on the right) it looks like this:

(click to enlarge)

In this option we select to scale the current page to 50% of the original size. The result can be seen below (click all images to enlarge them). Notice the zoom is the same as before, and the actual page size can be seen on the bottom-left corner of the window.

(click to enlarge)

Alternatively, we can also scale the pages in the file to a fixed size, 100 mm in width in this instance:

(click to enlarge)

And the result (again in the same zoom factor):

(click to enlarge)
 Using this file we can also see that the meta-objects on the page have been scaled down. This is the same page magnified to 250% zoom, allowing us to see the scaled link (bottom left corner), form field (top left corner, called "Button1"), and Square annotation (bottom right corner):

(click to enlarge)

This handy tool can be yours for just $60 per license! You can purchase it directly via PayPal using the "Buy Now" button at the top of this post.

If you have any questions about this tool, you can contact me directly.

Tuesday, February 26, 2019

Batch Edit File Links in PDF Files

Direct purchase using PayPal ($75 only per license)!

SPECIAL OFFER (This tool + Batch Edit URL Links):
Direct purchase using PayPal ($100 only for both licenses)!

Update (26-02-2019): This tool now supports editing links to external PDF files, while maintaining the target page or Named Destination used.

Update (25-06-2014): Yet another new feature! The tool now allows you to select which elements to process: Link objects, form fields, or even (and this is the new feature) bookmarks.

Update (22-06-2014): Another new feature in both the full version and the free demo version: A new button that allows you to write out all the file links in your files to a text file, so you can see what kind of links are used in your file, whether they're relative or absolute, and know how best to edit them.

Update (20-06-2014): Now available is a free demo version of this tool, which will process up to 3 links/form fields in the first 3 files in the selected folder.

This new stand-alone tool is very similar to my other tool, Batch Edit URL Links, only this one allows you to edit the file paths of either links or buttons.

Using this tool you can edit all the "Open a file" actions in all of the links or buttons in an entire folder of PDF files so that they point to a new location. For example, imagine you moved your linked files from one server ("File_Server") to a new one ("New_Server"). You run the tool, enter the following settings, and all of the PDF files in the selected folder are edited in seconds:

The application window (click to enlarge)

Another possible way of using this tool is to convert relative file links (which are created by default in Acrobat), to absolute links. So if you have a link pointing to "../../MyFile.pdf" and you want it to point to a fixed path, like "C:\Reference Files\MyFile.pdf", you can use this tool to do that as well.
Of course, the other way around is possible too.

And now this tool is offered as a special of a special offer: You can buy it together with the other batch tool for just $100, instead of the usual price of $150 (for both). Use the Buy Now button at the top of the page to enjoy this great deal!

If you have any questions regarding this tool, you can contact me directly.

Wednesday, January 23, 2019

Acrobat/Reader -- Show or Hide All Layers (FREE)

Another free tool to make your work with PDF files easier, this time relating to working with Layers.
This tool will add two buttons to the application which will cause all the layers in the file to become visible or hidden with a single click.

You can get the tool here.

Wednesday, November 28, 2018

Acrobat/Reader DC -- Remove Duplicate Comments

A bug in Acrobat and Reader DC can sometime cause a comment to be added twice, even when you only do so once. This tool will remove all of these "duplicate" comments from your file with a single click.
Be aware, though, that this process is not reversible, so make sure to only save the file after making sure that only duplicate comments have been removed, or save it under a new name, just in case.

The tool can be downloaded for free here.

Tuesday, November 6, 2018

Reader -- Clear Form (FREE)

For some unknown Reader, the "Clear Form" command is missing from Adobe (Acrobat) Reader, so I created this script to put it into the application. Simply download this free tool from this link, follow the instructions file and a new menu item will appear under the Edit menu, allowing you to reset all the fields in the current file to their default values with a single click!

Monday, October 8, 2018

Acrobat / Reader 2019 -- Quick File Send Button (FREE)

Many people are complaining about the new Share panel in Adobe Acrobat (and Acrobat Reader) 2019 and about how it "hijacks" the "Send File" command and turned what used to be a simple process into an ordeal...  Well, now there's a solution!
With this FREE tool I've developed you can restore the option to send your files from within Acrobat or Acrobat Reader 2019 with a single click!

The current user interface has this new "Share File" button under the File menu:

Old interface - Step 1 of sending file

When you click it, the Share panel on the right opens (after a while):

Old interface - Step 2 of sending file

 And then you still need to click on Send as Attachment, select your mail application and press Continue before the actual email is generated:

Old interface - Step 3 of sending file

A long and annoying process.

Well, after you install this script (detailed instructions are provided with it, of course), the old "Share File" item is replaced by my "Quick Send" item, which will create a new empty email with the current file attached to it the moment you click it (there might be some confirmation dialogs the first time you use it):

New interface - ONLY step of sending file
This item can even be accessed using a simple keyboard combination: Alt+F, Q.

And if you're using Acrobat you can even add it directly to the Quick Tools toolbar, for even faster (single-click) access, as it also adds a new toolbar item under Tools - Add-On Tools!

If you have any questions regarding this tool, you can contact me directly.

Friday, October 5, 2018

Acrobat/Reader -- Comments Review Tools

Direct purchase using PayPal ($75 $30 per license)!

Special offer: $30 only per license, to help those in need of quick access to the check-marks function in Acrobat 2019.

One of the the best ways to review comments in PDF Files is by using the Check-mark functionality (the little check-box that appears at the top right-hand corner of each comment in the Comments List panel):

A checkmarked comment

Using this feature we can maintain a summary of who approved each comment in the review process, as each "checkmark" is added to the previous ones, creating a review record.
However, the user interface of Adobe Acrobat (and Reader) makes it difficult to make the most of this feature.

For starters, a user can only view their own check-marks and has no direct way of knowing if a comment was approved by others, or to automatically and easily check (or uncheck) all the comments on a certain page, or in the entire file, or those made by a specific reviewer.

All of this can be done using this new tool I've developed, especially geared to facilitate working with the Checkmark feature of the comments in these applications.

The options this tool offers are:
  • Checking (or unchecking) all the comments in the file with a single click
  • Checking (or unchecking) all the currently selected comments with a single click
  • Checking (or unchecking) all the comments on the current page with a single click
  • Checking (or unchecking) all the comments in the file who were already checked (or unchecked) by anyone else
  • Checking (or unchecking) all the comments in the file who were created by a specific reviewer
  • Checking (or unchecking) all the comments in the file who were created by a specific author (notice that in Acrobat these terms are used incorrectly; The author of a comment is not necessarily a reviewer, and vice versa)
  • Show detailed Review History (including Marked/Unmarked state, reviewer name and latest modification date) for the selected comments/all the comments in the file/all the comments on the current page
A sample Review History output
All of these commands can be accessed either from the Tools panel or from the Edit menu, which allows using them with just the keyboard, for quick access.

The menu looks like this:

The tools panel buttons:

If you have any questions regarding this tool, you can contact me directly.

Sunday, September 23, 2018

Acrobat -- Scale PDF Pages (Non-Proportionally)

Direct purchase using PayPal ($60 only per license)!

This new tool is a companion to my older Scale Pages tool, but whereas the old tool could scale pages in the same ratio as the original, this one allows you to scale your PDF pages non-proportionally, meaning they can have whatever ratio you'd like.

For example, let's take this file I created with an image:

Original PDF file with non-scaled image (see dimensions in bottom left corner)

If we click on the tool's button on the right, this dialog will appear, allowing us to select which pages to scale, and to what new size:

The script's settings dialog
We enter the new size we want the images to have:


And then we click OK, and the document is immediately transformed:

The scaled image, notice the new page dimensions
If we wish we can do the same, but just for some of the pages:

 The result (I zoomed out so you could see that only pages 1 and 3 were scaled, not 2):

As always, if you have any questions about this tool, you can contact me directly.

Wednesday, September 12, 2018

Acrobat -- Create Bookmarks from Titles

Direct purchase using PayPal ($75 only per license)!

Or you can buy this tool together with Create TOC from Bookmarks, for just $99 for the pair!

Another Update (12/09/2018): A free demo version of this tool is now available. It will create up to 3 titles in the first 10 pages of the file.

Another Update (30/10/2014): It's now also possible to specify the maximum font size to be used for detecting the titles in the file, as well as to remove the existing bookmarks when running the tool.

Update: The tool can now process up to 999 pages, instead of just 99... Also, a new feature has been added to it where you can select which pages to process (skipping ones that you don't want to bookmark, like the cover or index pages, for example), and also specifying the minimum font size to consider as a title. So if you know that the titles in your file are at least 10-points large, you can tell the script to ignore anything smaller than that.

This tool tries to bring order to messy PDF files by identifying the title (or heading) on each page and creating a bookmark to match it.

Many articles, manuals and books are created without a proper bookmarks structure, and sometimes even without a Table of Contents (TOC). This tool tries to fix that creating a bookmarks structure based on the most important title that appears on each page your file. If multiple pages contain the same title, only the first one will be considered, since it doesn't make sense to have identical bookmarks pointing to each page.

After the script identifies the candidate titles, it will display a set of dialogs with the text found for each page of the document. You can tick each page on or off, and even edit the text. At the end, the bookmarks you selected will be created, and will automatically point to their matching pages.

Let's look at an example: We have a file without any bookmarks in it. We run the script from the menu item it added under "Tools":

(click to enlarge)

Monday, May 28, 2018

Convert Portfolio PDF to Normal PDF

Direct purchase using PayPal ($50 only per license)!

PDF Portfolios are a common way of distributing multiple PDF files, bundled under a single file, but sometimes it's easier to a have a single PDF file with all the pages in it, one after another.
Some possible reasons to do that are to send the file to a viewer that doesn't support Portfolios, or to convert a Flash-based Portfolio file to a regular PDF, that doesn't require the now-defunct Flash technology.

Unfortunately, there's no simple way of converting a PDF Portfolio to a "normal" PDF file in Adobe Acrobat, so I've developed a tool that allows you to do it with a single click.
This tool will even add bookmarks to the new file, pointing to the first page of each of the original PDFs.

Important: This tool does NOT work on files that contain digital signatures!

For example, here's a sample PDF Portfolio file in Adobe Acrobat:

The original Portfolio, with 5 files in it
We run the script on it from the Edit menu:

And the resulting file is a "normal" PDF, containing all the pages of the original Portfolio, in the right order and with bookmarks, pointing to each file:

The resulting file
The file is converted and saved under a new name, in the same folder as the original Portfolio.

If you have any questions about this tool, you can contact me directly.

Thursday, April 26, 2018

Acrobat -- Convert Comments To Redactions

Direct purchase using PayPal ($40 only per license)!

Update (26/04/2018): The demo version will now also convert Square comments, so you can redact non-textual objects as well.

Update (06/02/2014): A free DEMO version of this script is now available here. This version will convert the last 3 highlight comments in the file to Redactions, and then apply them.

One of the best features of Acrobat Pro is the Redaction tool. It provides the only safe way of removing information from a PDF file. However, this feature is unfortunately missing from Acrobat Standard.
But did you know that it's technically possible to create AND apply redactions in Acrobat Standard? There's just no direct access to this hidden feature through the application's menus. Until now, that is!

Using this new tool I've developed you can bring this feature into your Acrobat Standard and convert your regular comments into Redaction markups, and then apply them, all with a single click!
You can select between converting all the comments in the file, just the highlights, or just the currently selected ones.

So instead of spending a lot of money on an upgrade, make the most of the application you have and add this handy tool to it!

Let's have a look at an example (the screenshots below were taken in Acrobat Pro, but the same applies for Acrobat Standard). I've marked up the parts of this page I want to remove. Notice I created comments of various kinds: a square comment (in red at the top), some highlights (in yellow), and a strike-through (in red at the bottom).
(click to enlarge)

I selected to convert all the comments, and the results are:

(click to enlarge)

Now I've clicked on Yes, and the redaction markups are applied. The selected data and graphics are gone!

(click to enlarge)

IMPORTANT: Applying the redaction markups is NOT REVERSIBLE! The only way to get back the redacted information after doing so is to close the file without saving it.

ALSO IMPORTANT: This script is only compatible with Acrobat 9 or higher.

If you have any questions about this tool, you can contact me directly.

Monday, April 23, 2018

Acrobat -- Highlight All Instances of a Word or Phrase in a PDF

Direct purchase using PayPal ($60 only)!

Update (23/04/2018): New available, a free demo version of this tool, that will highlight up to 3 matches of the search term in the document.

Ever needed to make the same comment again and again and again? Now you can do it with one click! This script will highlight (and add a comment to) all instances of a specific word, partial word or phrase. The color of the comment, author's name and type of search (case sensitivity, whole word match) can also be set. Very useful for editing and review scenarios.

New feature: Use the Transparent color to make a pop-up effect over your text.

Here's how it looks like:

And the result of running the script...

For more information about this tool you can contact me directly.